SmartStash as a Core Component of Your Intranet

Because an intranet is more than just news

A modern intranet is much more than a collection of pages and documents. It serves as a central hub for information, communication, and knowledge within the company. While SharePoint Online provides the technical foundation for a powerful intranet, SmartStash complements it with structured knowledge management processes and ensures that relevant knowledge reaches those who need it.

Make knowledge available right where employees work

Knowledge should not remain hidden within individual teams or departments. Instead, it must be easily accessible, understandable, and up-to-date for all employees. This is exactly where the combination of the intranet and SmartStash really shines.

Through their personal MyStash dashboard, employees get a centralized overview of:

  • New or updated knowledge base articles
  • Pending read receipts
  • personal favorites
  • relevant fields of knowledge
  • Recommended Content

Integrating MyStash directly onto the intranet homepage provides quick access to all important information without having to switch between different applications.

Intelligently Combining News and Knowledge

In many companies, news articles and knowledge documentation exist independently of one another. This often results in important information being published multiple times or employees having to search for additional details.

With SmartStash, you can bring both worlds together.

News Stashes for Structured Internal Communication

In addition to traditional knowledge articles, companies can use what are known as “news stashes.” These enable the targeted publication of company news, change notifications, announcements, or organizational updates within the familiar SmartStash structure.

This results in several advantages:

  • Centralized Management of Corporate Announcements
  • A Single Source of Information for All Employees
  • Traceability of Important Announcements
  • Optional read receipts for particularly relevant content
  • Linking News to In-Depth Information

Example:

A new travel policy is published. Instead of simply posting a news article on the intranet, the news can be linked directly to the corresponding policies and process descriptions in SmartStash. Employees not only receive information about the change, but also have immediate access to the detailed documentation.

Minimize duplicate data entry

Changes to knowledge base articles are often communicated through news posts as well. This duplicate effort can be reduced.

By integrating SmartStash directly into the intranet, employees can see relevant changes immediately on their personal dashboards. This makes important updates visible without having to create a separate news post for every change.

This ensures significantly more efficient information distribution, particularly when it comes to processes, policies, work instructions, or quality management documents.

Stay informed with the SmartStash header extension

Another component of intranet integration is the SmartStash header extension. It can be embedded in SharePoint pages and notifies users directly about new, recommended, or pending content. This ensures that employees stay up to date even when they are not actively on the knowledge portal.

With just one click, you'll be taken directly to your personal MyStash area, where you can view your pending tasks and new content.

The Intranet as a Central Information Hub

The combination of SharePoint Online and SmartStash creates a central platform for:

  • Knowledge management
  • Corporate Communications
  • Quality management
  • Process Documentation
  • Employee Information
  • Training and Learning Content
  • News and Announcements

The use of news stashes and traditional knowledge stashes creates an integrated information space in which communication and knowledge no longer need to be viewed separately.

Conclusion

A successful intranet thrives on up-to-date information and easily accessible knowledge. SmartStash enhances SharePoint Online with exactly these features and combines knowledge management, internal communication, and information distribution into a single platform.

With features such as MyStash, the header extension, and News Stashes, employees can always get a clear overview of relevant changes, company news, and subject-matter expertise. This transforms a traditional intranet into a modern knowledge and communication platform.

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